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Our client is one of the most recognizable brands in the world being the undisputed leader in its segment. We are looking for an energetic and relational person to join the organization as an
Executive Assistant
Warsaw/hybrid
Main responsibilities:
- Performing extensive global travel arrangements for the 2 leaders (including arranging visa’s if necessary).
- Performing extensive diary management for the 2 leaders, accounting for extensive time zone implications.
- Having awareness of each leaders’ rhythms of business or reporting cadence to support calendar management.
- Clarifying meeting chair for leadership meetings and agreeing with leader as required.
- Planning and organization of meetings globally including all logistical aspects such as: venue search and booking, issuing invitations, and tracking acceptances, budget control.
- Preparing and submitting expenses using company expense system for the 2 leaders ahead of credit card payment due dates.
- Instilling a pro-active approach to administrative support for the 2 leaders to optimize their time.
- Acting as first point of contact and central information point for the 2 leaders’ availability.
- Sending out communications on behalf of the 2 leaders as and when required.
- Preparing and collating documentation as and when required.
- Supporting project completion as needed for the 2 leaders and other IDL segment leadership (PowerPoint, Excel).
- Managing and maintaining the team contact and email distribution lists as agreed.
- Preparing boardroom / meeting rooms for meetings to include video conferencing, refreshments etc.
- Building Strong relationships with stakeholders, internal and external as required
- Maintaining and building relationships with EA Community, Office Management in Warsaw, MHQ and market offices.
Requirements:
- Required to use own initiative and be a driven self-starter.
- English fluency is a must.
- Demonstrate a flexible and organized way of working; the candidate will need to consider different time zones, remote teams, changing deadlines.
- Portray a professional image of the team and company to our customers, both internal and external.
- Ability to communicate at all levels of the organization.
- Uphold confidentiality principles,
- Maintain the commercially sensitive nature of information.
- Knowledge of MS Office – Word, Excel, PowerPoint, and Outlook.
Our client offers:
- A competitive salary and bonus;
- Private health care;
- Life insurance;
- Prepaid cards;
- Benefit platform.
We invite you to apply using the form below.
